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UOG Procedures and Policy Manual Library

UOG Procedures and Policy Manual Library

UOG Procedures and Policy Manual Library

Active University of Guam Policy Documents

Government of Guam

University of Guam - Guam Code Annotated (GCA - Title 17: Education, Division 3, Chapter 16,)

Chapter 14 - Teaching and Learning Communities Act

Chapter 15: Student Financial Assistance Programs 

Chapter 15A:  Student Financial Assistance Programs for Higher Education 

Chapter 16: Charter, (Jan 11, 2022)

Chapter 16a: Joint Educational Board Meetings

Chapter 17: The University of Guam Revenue Bond Act of 1966

Chapter 18: The Dr. Antonio C. Yamashita Educator Corps

Chapter 19: Nursing Training

Chapter 20: Legislative Research Bureau

Chapter 21: Guam Tropical Plants Development Facility

Chapter 22: Graduate Degree in Social Work Program

Chapter 23: The Guam Small Business Incubator Program

Chapter 24: Guam Research Review Board

Chapter 25: Hero Scholarship Program

Chapter 26 - Soil & Water Conservation Programs

Chapter 27: Guam Commission for Educator Certification

Chapter 28: Student Financial Assistance Programs for Higher Education

Chapter 29: Research Corporation of the University of Guam (RCUOG)

Board of Regents (BOR)

Articles of Incorporation of the Board of Regents (BOR Res 18-27, Aug 23, 2018)

Bylaws of the Board of Regents (BOR Res 22-20, May 23, 2022)

BOR / UOG Faculty Union Negotiated Agreement (Dec 1, 2018 - April 30, 2023)

 

UOG Rules, Regulations, Policy Manual (Feb 17, 2000)

Updated BOR Policies - alpha by essence of resolution - 2010 to Present Resolutions Accessible Here

    1. Revision to the Academic Advisement and Declaration of Major Policy (BOR Res 19-14, Apl 18, 2019)
    2. Authorizing the Signing of Checks and Corporation Resolutions and Opening or Closing Bank Accounts, Investment Accounts or Credit Facilities (BOR Res 21-37, Nov 18, 2021)
    3. Authorizing the President to Approve Non-Substantial Changes in Existing University Policies and Fees, and Changes in Law, Policy, Directive or Otherwise from External Governmental Entities that Apply to the University Policy (BOR Res 19-19, Apl 18, 2019)
    4. Compensatory Time-Off (CTO) for University Administrators and Classified Exempt Employees Policy (BOR Res 21-19, Sept 16, 2021)
    5. Classified Service Employees (Manual for) (BOR Res 20-37, Nov 24, 2020)
    6. Clearly Act Policy (BOR Res 15-23, June 18, 2015)
    7. Credit Hour Policy (BOR Res 14-02, Feb 20, 2014)
    8. Contracts Management Program Policy and Amending the Approval of Procurement Awards and Contracts (BOR Res 12-18, Sept 20, 2012)
    9. Course Protection Guarantee Under the Veteran Benefits & Transition Act (BOR Res 19-33, Sept 18, 2019)
    10. (President’s) Credit Card Policy (BOR Res 19-12, Feb 13, 2019)
    11. Purchase Card (P-Card) Program Threshold (BOR Res 19-23, April 19, 2023)
    12. Delegation of Authority Policy (BOR Res 23-07, Feb 23, 2023)
    13. Diversity, Equity, and Inclusion Policy Statement on Respect, Compassion, and Community Policy (BOR Res 22-24, Sept 15, 2022)
    14. Drug Free Workplace Policy (BOR Res 20-01, Feb 13, 2020)
    15. Email Policy (BOR Res 19-09, Feb 13, 2019)
    16. Emeritus(a) Professor Policy (BOR Res 19-31, Sept 18, 2019)
    17. Facility and Program Naming Policy (BOR Res 22-08, Feb 24, 2022)
    18. Establishing A Faculty-Faculty Dispute Resolution Policy Pursuant To The 2008 BOR/Faculty Union Agreement (BOR Res 09-10, May 21, 2009)
    19. Equal Employment Opportunity and Non-Discrimination/Non-Harassment (BOR Res 03-24, July 17, 2003)
    20. Sick Leave Policy for Non-Tenure Track Full-Time Faculty Employees Whose Appointments are for less than one Academic Year Policy (BOR Res 16-28, Sept 22, 2016)
    21. Flexible Work Schedules Policy (BOR Res 20-11, Apl 20, 2020)
    22. Fraud, Waste and Abuse Policy and Whistleblower Protections Policy (BOR Res 19-18, Apl 18, 2019)
    23. Procedures for Furlough and Layoffs for the University of Guam (BOR Res 03-08, May 22, 2003)
    24. Furlough Policy for Non-Faculty Employees (BOR Res 12-27, Dec 13, 2012)
    25. Graduate Certificate Policy (BOR Res 19-02, Feb 13, 2019)
    26. Graduation Clearance of Financial Obligations Policy Statement (BOR Res 07-29, Sept 20, 2007)
    27. Revising the Rule Prohibiting Hiring of University of Guam Alumni for Five Years (BOR Res 19-17, Apl 18, 2019)
    28. Information Technology Policy (BOR Res 08-07, Feb 21, 2008)
    29. Intellectural Property Policy (BOR Res 18-12, Apr 26, 2018)
    30. Investment Policy (BOR Res 21-06, Feb 18, 2021)
    31. Parking Policy (BOR Res 15-28, July 16, 2015)
    32. Professional, Technical, Federal and Externally Funded Employees (PTE) (Procedures, Regulations, and Policies Manual for) (BOR Res 22-15, Apl 21, 2022)
    33. Prohibiting Sex Discrimination Policy (BOR Res 20-26, Sept 17, 2020)
    34. Protection of Minors Policy (BOR Res 17-18, July 27, 2017)
    35. Risk Retention Policy (BOR Res 16-22, Apl 21, 2016)
    36. Sabbatical Leave Policy (BOR Res 10-22, Sept 30, 2010)
    37. Correcting the Faculty Sabbatical Leave Salary Schedule (Res 21-11, Apl 22, 2021)
    38. Rules and Regulations for the Research/Teaching Assistantship Program Under the Student Financial Assistance Programs (BOR Res 18-16, Apl 26, 2018)
    39. Security Cameras on Campus Policy (BOR Res 21-25, Sept 16, 2021)
    40. Sexual Misconduct Policy (BOR Res 16-12, Mar 3, 2016)
    41. Student Security Force Creation (BOR Res 22-07, Feb 24, 2022)
    42. Student Resident Policy (BOR Res 12-02, Feb 16, 2012)
    43. Students and Applicants with a Disability (BOR Res 10-11, Apl 22, 2010)
    44. Teach Out Policy (BOR Res 15-15, Apl 23, 2015)
    45. Teaching Assistant (TA) Pay Scale (BOR Res 19-13, Apl 18, 2019)
    46. Tobacco-Free Workplace Policy (BOR Res 13-24, Sept 19, 2013)
    47. Travel Policy (BOR Res 19-04, Feb 13, 2019)
    48. Undergraduate Certificate Policy (BOR Res 19-15, Apl 18, 2019)

 

Senior Leadership Memos/Directives That Impact Normal Campus Operations or Employee Working Conditions

Office of the UOG President

  • Directive 2019-01 Administrators and University Staff Engaging in Teaching and Grant Work (President Krise)
  • ___
  • ___

Office of the Senior Vice President & Provost

  • ___
  • ___

Office of the Vice President for Administration and Finance and Chief Business Officer

  • ___
  • ___

Office of the General Counsel

  • ___
  • ___

 

Campus Support Offices

 

Facilities Management & Services

 

Safety & Security Services

 

Business Office

Bursar's Office

Procurement Office

Residential Housing

 

 

 

Board of Regents File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
Articles of Incorporation for the University of Guam Link

8/23/2018 (Res 18-27)

      8/22/2021
Bylaws of the UOG Board of Regents Link  8/23/2018 
(Res 18-27)		     8/22/2021 
Bylaws Booklet of Appendices Link        
Board of Regents' Resolutions Link Continuous       
Emeritus application forms

Administrator

President

Professor

Regent

 11/22/2019      
Honorary Degree application form  Link  01/02/2020      
UOG Rules, Regulations, Policy Manual
 Link BOR Feb 17, 2000
      
UOG Policy Manual (UPM) - replacement to the RRPM.
          
Board of Regents / Faculty Union Agreement  Link  11/15/2018 
(Res 18-36) 		     4/30/2023
President File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
           
           
           
           
Chief Planning Officer / Executive Assistant to the President File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
           
           
           
           
Senior Vice President, Academic and Student Affairs File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
           
           
           
           

Vice President, Administration and Finance

 File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
           
           
           
           
Budget and Administrative Process Office File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
           
           
           
           

Assistant Vice President, Academic Excellence/Director of Graduate Studies

 File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
           
           
           
           
Assistant Vice President, Institutional Effectiveness File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
           
           
           
           
General Counsel File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
UOG generic contract form          
UOG contract checklist          
           
           

Academic and Student Affairs and Residential Housing

 File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
[Need a holding place for Academic Office directives and other "policies" and procedures that come out and/ or some place to embed them] File link        

 

Graduate Bulletin Graduate Bulletin 2017-2018
Undergraduate Catalog Undergraduate Catalog 2017-2018
Scholarship Opportunities myiu.rkexportsindia.com/financial-aid/scholarships

 

Student Code of Conduct File  Link        
Student Hanbook          

 

Dorm / Student Housing Manual File link         

 

Student Government Association Constitution FIle Link 2/27/2018 3/5/2018   2/27/21
Triton Store File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 

 

 File  Link    

 

 

  
           
Unit File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 

 

 File  Link    

 

 

  
         
Business Office File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 

General Manual Covering: Topic 1, Topic 2, Topic 3,....

 File  Link  4/4/2018  4/9/2018

 

 

  4/4/21
Procurement Manual     4/4/2018  4/12/2018   4/4/21 
Form: Abstract    4/5/2018  4/13/2018   4/5/21 
Form: Large bid application   4/6/2018 4/14/2018   4/6/21
Records Retention (Policy)          
Travel Manual   6/6/2016 6/10/2016   6/6/19
Form: Travel Request   6/6/2016 6/10/2016   6/6/19
Form: Travel Completion   6/6/2016 6/10/2016   6/6/19
Leave form in Adobe PDF, (Use Adobe Reader, not Apple Preview). File link 10/20/16      
Plant Maintenance File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
Standard Operating Procedures File  Link  6/6/2016 6/10/2016     
Faculty File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
Board of Regents / Faculty Union Agreement  Link  11/15/2018 
(Res 18-36)		      4/30/2023
Comprehensive Faculty Evaluation System (CFES)  Link 12/16/1999
(Res 99-27) 		      
Field House File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
Field House Manual File Link        
Human Resources and Equal Employment Office (EEO) File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
           
           
Administrative Position Descriptions (Call HRO)          
Employment Rules/ Guidance          
Administators File Link        
Classified          
Faculty          
Staff          
Student          
           
Equal Employment and Non-Discrimination/Non-Harassment Policy + Sexual Orientation          
Sexual Misconduct Policy          
           
Integrated Marketing and Communications File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
           
           
           
Office of Information Technology File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
Office of Information Technology File  Link  4/4/2018     4/21/21
Office of Research & Special Programs File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
Institutional Research Board File  Link  6/6/2016 6/10/2016    6/6/19
Form: ________   6/6/2016 6/10/2016   6/6/19
Form: ________   6/6/2016 6/10/2016   6/6/19

Administrators based on BOR Res 19-05 [Feb 13, 2019] 

Classified Employees [GovGuam Competitive Wage Act 2014]

Faculty based on BOR Res 15-35 [Nov 19, 2015]

Overload and Adjunct Pay for Instructors based on Res BOR 17-20 [Sept 21, 2017]

Student Employees [___ coming soon ___]

Teaching Assistants based on BOR Res 19-13 [April 18, 2019]

University of Guam Pay Plan (UGPP) based on BOR Res 15-01 [Feb 19, 2015].  The 2014 GovGuam Competitive Wage Act
     pay plan is the source of the UGPP.

University of Guam "Staffing Pattern" - Salaries and benefits for GovGuam UOG supported employees - updated quarterly.

Safety & Security File (pdf, Word)   Last Updated Date Uploaded (must be within 10 workdays of any changes)  Significant Changes In The Recent Update  Required Review Must Be Completed By This Date (3-Years) 
UOG Emergency Contact List Link Dec 2, 2019      
UOG Campus Emergency Response Plan          
Safety & Security Standard Operating Procedures          
UOG Biosafety Manual   Link Dec 11, 2019      Dec 10, 2022 
UOG Chemical Hygiene Manual Link Dec 11, 2019      Dec 10, 2022 

 

Workers Compensation          
Directions from Safety & Security - read this first! Link        
Form for: Employees Link       Check for updates
Form for: Employer Link       Check for updates

Student Government Association Constitution [Updated, BOR Res 18-03, Feb 22, 2018]

Administration College & Schools Stand-alone and Embbed Research Units Stand-alone and Embbed Outreach Units Support Units Affiliated Organizations
UOG Org Chart [Feb 13, 2020] College of Liberal Arts & Social Sciences [Nov 26, 2019] Cancer Research Center - see Research & Sponsored Programs' org chart Center for Excellence in Developmental Education, Research, and Service (CEDDERS) [Nov 11, 2019] Development, Alumni Affairs, & Foundation Relations [Nov 29, 2019] Research Corporation of the University of Guam [Nov 2019]
Office of the Provost and Senior Vice President - 

Assistant Vice President, Academic Excellence/Director, Graduate Studies and Assistant Vice President, Institutional Effectiveness [Dec 12, 2019]

 College of Natural & Applied Sciences - Academic, Research, Extension & Outreach [Dec 12, 2019]
  • ROTC [Oct 29, 2019]
 Center for Island Sustainability w/ Sea Grant [Nov 18, 2019] Cooperative Extension & Outreach - see College of Natural & Applied Sciences' org chart Business Office [Oct 21, 2019] University of Guam Endowment Foundation [Nov 25, 2019]
Enrollment Management & Student Success [Nov 22, 2019]
 School of Business & Public Administration [Aug 27, 2020] Marine Laboratory [Nov 18, 2019] Global Learning & Engagement [Oct 29, 2019] Facilities Management & Services [Nov 6, 2019]  
  School of Education [Nov 26, 2019] Micronesian Area Research Center - see University Libraries   Human Resources Office [Oct 29, 2019]  
Office of Vice President Administration & Finance, and Chief Business Officer [Oct 29, 2019] School of Engineering [Nov 20, 2019] Water & Environmental Research Institute (WERI) [Nov 14, 2019)   Office of Information Technology + TADEO [Nov 19, 2019]  
  School of Health [Nov 18, 2019] Western Pacific Tropical Research Center see College of Natural & Applied Sciences' org chart   Marketing & Communications [Oct 29, 2019]  
  University Libraries [Nov 18, 2019]     Research & Sponsored Programs [Nov 14, 2019]   
        Safety & Security Services [Oct 29, 2019]  
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